The Palyul Foun­da­tion of Canada’s Com­mit­ment to Privacy

Pro­tect­ing your pri­vacy is impor­tant to The Palyul Foun­da­tion of Canada Inc. As part of our com­mit­ment to pri­vacy pro­tec­tion, we have imple­mented this Pri­vacy Pol­icy, which explains our pri­vacy prac­tices, includ­ing those of our Web­sites. We may change this Pri­vacy Pol­icy from time to time to bet­ter serve your needs. Notice of any changes will be pro­vided on our Web­site. You can be sure that our Pri­vacy Pol­icy sat­is­fies all of the require­ments of applic­a­ble pri­vacy law, includ­ing Canada’s Per­sonal Infor­ma­tion Pro­tec­tion and Elec­tronic Doc­u­ments Act (“PIPED Act”).

This Pri­vacy Pol­icy gov­erns the way we man­age your Per­sonal Infor­ma­tion. If you have any ques­tions or con­cerns about your pri­vacy, please con­tact us, using the con­tact infor­ma­tion at the end of this policy.

When­ever you pro­vide us with Per­sonal Infor­ma­tion, whether in writ­ing, over the tele­phone, or online, you will be referred to this Pri­vacy Pol­icy. If you do not agree with our Pol­icy, please con­tact us at the address given at the end of this Pol­icy, we would be pleased to address your concerns.

What is “Per­sonal Information”?

“Per­sonal Infor­ma­tion” is infor­ma­tion about you as an indi­vid­ual. Exam­ples include your name, mail­ing and e-mail addresses, age, birth­day tele­phone num­ber, pic­ture and voice record­ing. Your per­sonal pref­er­ences, such as your favourite colour or flavour of ice cream, could also qual­ify as Per­sonal Infor­ma­tion if con­nected with other infor­ma­tion that iden­ti­fies you. This Pri­vacy Pol­icy describes the types of Per­sonal Infor­ma­tion that we col­lect, how we col­lect it, why we col­lect it and what we use it for.

“Non-identifiable Infor­ma­tion” is infor­ma­tion that can­not be asso­ci­ated with, or traced back to, a spe­cific per­son. Non-identifiable infor­ma­tion includes: anony­mous aggre­gated infor­ma­tion, infor­ma­tion about your vis­its to our Web­sites which is not linked to you, infor­ma­tion about your computer’s oper­at­ing sys­tem and web browser soft­ware. Your com­puter and its oper­at­ing sys­tems, browsers, and mem­ory con­tain vast quan­ti­ties of trans­ac­tion data and records of your use of it. This Per­sonal Infor­ma­tion could be gleaned from these sys­tems by out­siders if you do not take steps to pro­tect your sys­tem. It is our pol­icy not to asso­ciate this infor­ma­tion with vis­i­tors, even though we ver­ify some kinds of tech­ni­cal infor­ma­tion to ensure that our Web­sites are opti­mized to serve our visitors.

Col­lec­tion and Use of Per­sonal Information

We col­lect Per­sonal Infor­ma­tion in the fol­low­ing circumstances:

When you sub­scribe to our e-mail newsletter(s);
When you reg­is­ter for one of our events; or
When you con­tact us to make requests or com­ment on our services.

Newslet­ter Subscriptions

When you sub­scribe to our online newslet­ter, you are required to pro­vide the fol­low­ing manda­tory Per­sonal Infor­ma­tion so that we can deliver the newslet­ter to you elec­tron­i­cally: your first name, e-mail address and your province of res­i­dence (in the last case, for sta­tis­ti­cal pur­poses only). Sub­scribers can can­cel a newslet­ter at any time by fol­low­ing the “unsub­scribe” instruc­tions at the bot­tom of the newslet­ter or by using the infor­ma­tion at the end of this Pri­vacy Pol­icy. Per­sonal Infor­ma­tion is deleted from our data­base imme­di­ately when a sub­scriber can­cels their subscription.

Reg­is­tra­tion for Spe­cial Events

From time to time, we will hold spe­cial events which require reg­is­tra­tion of per­sonal infor­ma­tion. You must be 18 years of age (or any other applic­a­ble min­i­mum age in your province of res­i­dence) or older to reg­is­ter for one of our events. When you reg­is­ter, we will ask you for your name, address, tele­phone num­ber and e-mail address so that we can reserve your space at the event and con­tact you in case there is a change. After the event is over, we will delete your per­sonal infor­ma­tion from our servers. At the time of reg­is­tra­tion, we may ask you if you would like to join our mail­ing list for future events and news. If you decline, we will not place you on our mail­ing list.

Con­tact­ing The Palyul Foun­da­tion of Canada

If you tele­phone, write or e-mail us to com­ment on one of our ser­vices or Web­site, we will retain the infor­ma­tion for our records dur­ing a cer­tain period of time. Dis­clo­sure of your name and Per­sonal Infor­ma­tion is vol­un­tary in this circumstance.

Dis­clo­sure of Per­sonal Information

We will not dis­close your Per­sonal Infor­ma­tion unless required by law. We must pro­vide your Per­sonal Infor­ma­tion in response to a search war­rant or other legally valid enquiry or order, or to an inves­tiga­tive body in the case of a breach of an agree­ment or con­tra­ven­tion of law, or as oth­er­wise required by law. We use your Per­sonal Infor­ma­tion for inter­nal pur­poses only. We do not sell, rent or trade in Per­sonal Infor­ma­tion. Your con­sent to our use of Per­sonal Infor­ma­tion can be with­drawn at any time by fol­low­ing the direc­tions at the end of this policy.

Secu­rity and Safeguards

We know how impor­tant pri­vacy is to you. That is why we pro­tect and safe­guard your Per­sonal Infor­ma­tion. Our secu­rity poli­cies gov­ern the pro­tec­tion of the infor­ma­tion on our infor­ma­tion sys­tems, the way we pro­tect our Web­sites from mali­cious attack, and the way in which we dis­pose of infor­ma­tion no longer needed. We screen and train our employ­ees and vol­un­teers care­fully to ensure that they will always have the high­est regard for you and your pri­vacy, and we restrict access to your Per­sonal Infor­ma­tion to only those with a need to know.

We make best efforts to keep our servers in a safe envi­ron­ment and pro­tect our infor­ma­tion tech­nol­ogy infra­struc­ture from abuse. Secu­rity on the Inter­net is a con­tin­u­ously evolv­ing prob­lem and we hire experts who keep up with the lat­est trends. If you receive any elec­tronic com­mu­ni­ca­tion which pur­ports to be from a mem­ber of the The Palyul Foun­da­tion of Canada Group that you have any ques­tions or con­cerns about, please con­tact us. Spam, improper use, and pirat­ing of domain names and email addresses is a grow­ing prob­lem, so we appre­ci­ate hear­ing about inci­dents in order that we may inves­ti­gate them and pro­vide you the best cus­tomer service.

Con­tact Us With Con­cerns, to Update Your Per­sonal Infor­ma­tion, to Opt Out or To Complain

We have tried to antic­i­pate and meet all of your expec­ta­tions with respect to the treat­ment of your Per­sonal Infor­ma­tion and the pri­vacy of your online expe­ri­ence with us. If you have any con­cerns or ques­tions, please con­tact us at the address below.

This is the address to con­tact if you:

Have ques­tions or con­cerns about our treat­ment of your Per­sonal Infor­ma­tion;
Wish to update or access your Per­sonal Infor­ma­tion;
Want to with­draw your con­sent to the col­lec­tion and use of your Per­sonal Infor­ma­tion; or
Wish to can­cel an on line newslet­ter subscription.

Please con­tact:

Bar­bara Bailie
Web Man­ager
The Palyul Foun­da­tion of Canada
c/o Orgyan Osal Cho Dzong
Bud­dhist Monastery and Retreat Cen­tre
1755 Ling­ham Lake Road
R.R. #3, Box 68
Madoc, Ontario K0K 2K0
Phone: (613) 967‑7432

Email: webmaster@palyulcanada.org